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Pharmacy and Pharmaceutical Sciences Experiential Services

Vaccination, Certification & Licensure Requirements

The College of Pharmacy and Pharmaceutical Sciences has partnered with CastleBranch to track the vaccination, certification and licensure requirements for the Doctor of Pharmacy program so all students can safely engage in patient care activities.

Verifying & Tracking Requirements

Incoming students will receive instructions on how to register with CastleBranch (where the documentation will be uploaded) beginning in the spring prior to their first fall semester in the program. Instructions to create a CastleBranch account, as well as notifications about upcoming requirements, are sent via email.

Below you will find a description of each vaccination, certification and licensure requirement, as well as what documentation will be acceptable. Additional annual paperwork, not listed here, will also be tracked through CastleBranch. That paperwork and applicable deadlines will be listed in students’ CastleBranch accounts.

How it works:

  • First, you upload documentation of required items to your CastleBranch account for verification.
  • Then, CastleBranch will review documentation and validate or decline the documentation.
  • If it’s declined, you will be informed why so you can resolve the issue and resubmit.

Vaccinations & Immunity Tests

Vaccination documentation can take time to find, so get started verifying your vaccinations early. Please be aware when starting an immunization series that some series take months to complete.

Documentation must include:

  • Student’s name
  • Date administered or date of results
  • Facility/lab name and/or provider name

Acceptable documentation for vaccination and immunity tests (titers) includes:

  • State immunization records
  • Pharmacy documentation
  • Immunization summary (must include the date and facility name OR physician signature, OR facility stamp)
  • Military documentation
  • Lab report with facility name
  • Titer lab results must include numerical lab results indicating immunity status

Quick tip

If you are not sure where to find your vaccination history, a good place to start is with your primary care provider or a local/state immunization registry. Keep in mind that many of these are childhood vaccinations that you likely have completed already and will need to contact your current or childhood Primary Care Provider for your records.

More tips for finding your vaccination records

HepB 3-Step Series

Due September 1 of first fall term.

The Hepatitis B (HepB) vaccine is a 3-step series to produce immunity.

  1. First immunization
  2. Second immunization (1 month after the first immunization)
  3. Third immunization (5 months after the second immunization)

Note: the HEPLIVSAV-B 2-dose vaccine is not acceptable.

Required documentation:

Submit documentation of each of the 3 vaccinations.

Note: It is best to upload documentation as it is received to show progress towards completing this. We understand that this can take months to complete when starting or restarting the series.

HepB Titer

Due September 1 of first fall term.

Titer results for Hepatitis B are also required to prove immunity to HepB. The titer must be completed at least 1 month after the third immunization in the HepB 3-Step series. Results must show students are immune for this requirement to be complete.

Note: There are several types of titers, a surface antigen (Anti-HBs) is required. Students who do not show immunity after completing the series twice will be considered non-responders.

Required Documentation:

Positive antibody to HepB surface antigen (Anti-HBs) titer indicating immunity (lab report or physician verification of results required). Titer results must include numerical results indicating immunity. Non-responders will be required to submit a doctor’s note verifying this.

Acceptable titer type:

  • Anti-HBs (surface antigen) titer

Unacceptable titer types:

  • HepB surface antigen (HBsAg)
  • Antibody to HepB core antigen (Anti-HBc)
  • IgM Antibody subclass of anti-HBc (IgM anti-HBc)
  • Heptatis B “e” antigen (HBeAg)

MMR

Due September 1 of first fall term.

The measles, mumps and rubella vaccination is a 2-dose series of live MMR, received on or after the first birthday, separated by 28 days of more. In lieu of the vaccination documentation, students may show proof of immunity with a titer.

Required Documentation

Submit either 2 vaccinations OR Positive antibody titer indicating immunity (lab report or physician verification of results required).

Note: If submitting titer results it must also include the numerical lab result indicating immunity.

Tdap

Due September 1 of first fall term.

This vaccination is for Tetanus, Diphtheria, Pertussis (Tdap).

Required Documentation

Submit ONE of the following:

  • A Tdap vaccine administered within the past 10 years
  • A Tdap vaccine administered (within student’s lifetime) AND then a Td booster administered within the past 10 years.

Varicella

Due September 1 of first fall term.

The varicella vaccine is more commonly known as the chicken pox vaccination. This is a 2-dose series, doses separated by 4-8 weeks. In lieu of the vaccination documentation students may show proof of immunity with a titer.

Required Documentation

Submit either 2 vaccinations OR Positive antibody titer indicating immunity (lab report or physician verification of results required).

Note: If submitting titer results it must also include the numerical lab result indicating immunity.

Flu

Due October 15 of first fall term.

Influenza (Flu): This is required starting the fall of your first term, and annually thereafter.

Typically, an on-campus flu clinic is provided in the fall for both the WSU Health Sciences Campus and Yakima.

Required Documentation

Submit documentation of a flu vaccine administered during the flu season (September-March) for that year. The documentation must include the name of the facility where it was administered.

TB

Due spring of first year, and annually thereafter.

Tuberculosis (TB) testing to ensure students do not have active or latent TB. Students will receive more information about this during the first year of the program from Experiential Services.

Required Documentation

Submit either QuantiFERON blood test OR 2-Step skin test (requires 4 appointments).

Certifications & Licensing

*These items must be renewed annually without any lapse.
**Costs listed are subject to change.

Students will receive more information on how to register through CastleBranch for OSHA and HIPAA trainings from Experiential Services in August.

CPR Certification: AHA BLS

Due September 1 of first fall term and renewed* two years thereafter.

American Heart Association Basic Life Support (BLS), for healthcare providers, CPR certification is required. Find an AHA training center using this link.

It is strongly recommended to complete this prior to coming to campus, however both Spokane and Yakima campuses arrange training options (limited seats available) for AHA BLS training during Pharmacy Prep Week and/or throughout the first few weeks of classes.

Note: there is a fee required.

Required documentation

The front AND back of the card must be submitted at the same time and the “Holder’s Signature” line on the back of the card must be signed.

Note: Only an American Heart Association BLS CPR (for healthcare providers) card will be accepted. Courses from other organizations that state they meet AHA guidelines do not meet the requirement.

Washington Intern License

Due September 1 of first fall term and renewed* on student’s birthday thereafter.

Students receive notification from the Office of Student Services regarding when they can apply for this. At a minimum, the application requires personal information, fingerprinting/background check, as well as AIDS education and training attestation.

For current requirement or to apply use this link.

Note: there is a fee required.

Required documentation

Submit either a scanned copy of current WA Pharmacy Intern License OR a screenshot of license verification from the state website.

Documentation must include student’s name, license number and date of expiration.

OSHA Training

Due September 1 of first fall term and annually* thereafter.
Annual Cost: $10**

Occupational Safety and Health Administration (OSHA) training is required annually. This training includes modules for bloodborne pathogens, exposure plans, patient and workplace safety, mitigating workplace injury and more.

Note: Only the training provided through CastleBranch will be acceptable annually. Wait for instructions from Experiential Services.

Required documentation

Once the training is completed students must upload all of the Certificates of Completion to their CastleBranch trackers.

HIPAA Training

Due September 1 of first fall term and annually* thereafter.
Annual Cost: $10**

Health Insurance Portability and Accountability Act (HIPAA) training is required annually. This training explains HIPAA rights and regulations that healthcare providers are legally required to know and follow.

Note: Only the training provided through CastleBranch will be acceptable annually. Wait for instructions from Experiential Services.

Required documentation

Once the training is completed students must upload all of the Certificates of Completion to their CastleBranch trackers.

Professional Liability Insurance

Due September 1 of first fall term and annually* thereafter.
Annual Cost: $15**

Professional liability insurance, or malpractice insurance, is negotiated by WSU for Health Sciences students each year. Students can choose to find alternate coverage, but it must meet certain thresholds. If alternate coverage is chosen please inquire with Experiential Services before purchase.

Students will receive more information from Experiential Services about how to purchase this around August.

Required documentation

Payment receipt or certificate of insurance is required that includes the students name, date of purchase, and for external insurance policies the limits of coverage. Students will upload this to CastleBranch.

National Background Check

All students are required to have a national background check as part of the PharmCAS application process. It is also required annually* each spring while in the Doctor of Pharmacy program.

An annual national background check is required for admissions into the Doctor of Pharmacy program; as well as annually thereafter.

  • PharmCAS admissions background check (via Certiphi): $70**
  • First-year spring background check (via CB): $91.75**
  • Second-Fourth Year annual Spring background checks (via CB): $60**

Students will receive more information from Experiential Services about how to purchase this each spring through CastleBranch (CB).

Required documentation

  • PharmCAS admissions background check: Only the background check initiated through PharmCAS and run through Certiphi is acceptable.
  • WSU required annual background check: Only the CastleBranch background check is acceptable.